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Fairways of Woodlake
Homeowner's Association
NEW & CURRENT RESIDENT
IMPORTANT INFORMATION
FOW HOA ASSESSMENT DUES INFORMATION:
FOW HOA ASSESSMENT $600 - ANNUAL PAYMENT
ASSESSMENT YEAR 2025 -> JULY 1, 2024 - JUNE 30, 2025
DUE ON JULY 1st - LATE IF PAID AFTER JULY 31st
10% INTEREST CHARGED AFTER DUE DATE AND PER ANNUM
SEE MORE INFO & YEARLY BREAKDOWN BELOW ...
QUICK LINKS:
FOW RESIDENTS ONLY
DIRECT-DIAL (5 DIGIT) CODES CAN BE ASSIGNED PER EMAIL REQUEST & 2 GATE REMOTES CAN BE PURCHASED. MYQ APP IS AVAILABLE TO HOA MEMBERS - HOMEOWNERS ONLY.
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GATE ACCESS INSTRUCTION:
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REMOTES OPEN GATES AT BOTH ENTRANCES.
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GUESTS MUST ENTER 00 (TWO ZEROS) THEN YOUR 3 DIGIT CODE -> YOU WILL RECEIVE A INCOMING CALL FROM (210)942-5655 -> PRESS NUMBER 9 TO OPEN GATE FROM YOUR PHONE OR MOBILE DEVICE. YOU MAY DOWNLOAD THE MYQ COMMUNITY APP AND REQUEST A COMMUNITY CODE TO VIEW GUESTS PRIOR TO GRANTING ACCESS, ETC. SAVE THE GATE PHONE # ABOVE IN YOUR CONTACT LIST.
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FOR THE SAFETY AND SECURITY OF OUR COMMUNITY, DO NOT LET RANDOM VISITORS IN OR CARS TAILING YOU INSIDE - STOP & LET THE GATE CLOSE BEHIND YOU.
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BE PATIENT WITH GUESTS WHO ARE DIALING AT THE FRONT GATE KEYPAD - IF YOU ARE A RESIDENT, USE THE WALZEM GATE (TRANSMITTER ONLY SIDE) TO ENTER THE COMMUNITY IF YOU HAVE ISSUE WITH THIS.
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4-DIGIT DIRECT-OPEN CODES ARE NO LONGER IN USE OR ALLOWED - DON'T ASK FOR ONE.
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ALL GUESTS, SERVICE, OR DELIVERY MUST USE YOUR DIRECT-DIAL CODES TO ENTER THE COMMUNITY.
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MYQ COMMUNITY APP FEATURE IS ABLE TO OPEN THE GATE REMOTELY FROM ANYWHERE - ALL ACTIVITY IS CLOSELY MONITORED AND ABUSE OF THIS FEATURE WILL NOT BE TOLERATED - APP ACCESS WILL BE REVOKED. MYQ APPS ARE FOR HOA MEMBERS ONLY WITH A VALID EMAIL ADDRESS.
ENTER RESIDENT
CODES HERE:
EX. 00123
PRESS GREEN PHONE CALL BUTTON
ANNUAL HOA ASSESSMENT INFO:
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PLEASE READ COVENANTS / BYLAWS AND YOU MAY ALWAYS ASK THE HOA TO CLARIFY ANY CONFUSION, ETC.
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OUR ANNUAL HOA ASSESSMENT DUES MUST BE PAID ANNUALLY BY JULY 1ST - PAYMENTS MADE AFTER JULY 31ST WILL BE AND ARE CONSIDERED LATE.
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OUR HOA ASSESSMENTS ARE DUE AT YEAR END...
WHAT DOES THIS MEAN? READ ALL EXAMPLE(S):
ASSESSMENTS FOR YEAR 2024 > YEAR BEGINS ON JULY 1, 2023 - JUNE 30, 2024 > 365 DAYS YEAR END... & DUE ON JULY 1, 2024. LATE IF PAID AFTER JULY 31, 2024 > LATE
IF PAID ON & AFTER AUGUST 1, 2024 + 10% PER YEAR ON THE ENTIRE BALANCE DUE. -
ASSESSMENTS FOR YEAR 2025 > YEAR BEGINS ON JULY 1, 2024 - JUNE 30, 2025 > 365 DAYS YEAR END & DUE ON JULY 1, 2025 AND CAN BE PAID UNTIL JULY 31, 2025 > LATE IF PAID AFTER JULY 31st > EX: IF PAID ON AUGUST 1, 2025 - PAYMENT IS CONSIDERED TO BE LATE.
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HOW TO READ HOA STATEMENT OF ACCOUNT (INVOICES): THIS APPLIES FOR SOME STATEMENT OF ACCOUNT (SOA) INVOICES ONLY - THEY ARE BILLED A FULL 365 DAY YEAR PRIOR & ON THE LAST DAY DUE (JULY 31st). THIS IS IN ORDER TO BE ACCURATE ON OUR ACCOUNTING SOFTWARE, AS WE SET UP A 10% LATE FEE TO AUTOMATICALLY KICK IN - EXACTLY ONE YEAR 365 DAYS) AFTER THAT INVOICE DUE DATE WHICH WILL ALWAYS BE 365 DAYS PRIOR TO ACTUAL DUE DATE. SEE THE INVOICE NUMBER - FOR THE EXACT YEAR THAT IS BILLED - SEE MORE INFO BELOW.
STATEMENT OF ACCOUNT - PAY LINE EXAMPLE(S):
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DATE = ACTUAL PAYMENT ONLY DATE BUT DOES NOT REFLECT THE ACTUAL ASSESSMENT INVOICE DATE DUE - READ #4 ABOVE AND SEE BREAKDOWN BELOW.
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INV # = INVOICE # IS SET UP AS (LOT # - YEAR) EX: INVOICE #0043-2024 IS REFLECTIVE OF LOT 43 FOR ASSESSMENT YEAR 2024.
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DUE = DUE JULY 31, ALWAYS A YEAR PRIOR EX: JULY 31, 2023 IS FOR ASSESSMENT YEAR 2024 (BUT DUE TO ACCOUNTING SOFTWARE LATE FEE SET UP IT WILL ALWAYS REFLECT THE YEAR PRIOR - READ #4 ABOVE) OR SEE INVOICE # FOR THE EXACT YEAR.
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PMT = PAYMENT (REFERENCE #, CHECK #, MO#, TYPE, NOTE, ETC).
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AMOUNT DUE = WILL REFLECT THE CORRECT AMOUNT DUE - IF IT IS A AMOUNT WITH A NEGATIVE (-) SIGN IN FRONT OF IT THAT IS CONSIDERED A CREDIT AMOUNT DUE TO OVERPAYMENT, ETC.
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INTEREST FEES / FINANCE CHARGES = INV #FC - WILL ALWAYS REFLECT THE 10% LATE FEES PLUS INTEREST AMOUNT (PER COVENANTS/BYLAWS) AND WILL LINE ITEMIZE THE INVOICE # (LOT - YEAR) AND THE BALANCE OF EACH INVOICE THAT IS INCLUDED IN FINANCE CHARGE DUE.
PLEASE NOTE:
ALL OPEN BALANCE ACCOUNTS WILL RECEIVE A STATEMENT OF ACCOUNT INVOICE MONTHLY UNTIL PAID IN FULL = ZERO BALANCE.
ALL RESIDENTS WILL RECEIVE A STATEMENT OF ACCOUNT WHEN YOUR ANNUAL ASSESSMENT IS PAID IN FULL OR ANY PAYMENT IS MADE TOWARD YOUR ANNUAL ASSESSMENT OR IF THERE IS ANY BALANCE ON YOUR ACCOUNT. THESE SOA RECEIPTS WILL BE AUTOMATICALLY MAILED AND CAN BE DELIVERED PERSONALLY OR EMAILED, IF REQUESTED.
IF THERE IS A CONCERN WITH YOUR STATEMENT OF ACCOUNT, PLEASE UNDERSTAND THAT THIS IS A REFLECTION OF YOUR PROPERTY FILE, SO PLEASE SEND IN ANY SUPPORTING DOCUMENTS TO VERIFY AND SUPPORT ANY DISCREPANCY, ERROR, ETC.
IF YOU ARE PURCHASING OR SELLING A HOME IN THIS COMMUNITY, PLEASE BE SURE THE TITLE COMPANY THAT IS HANDLING YOUR CLOSING WILL PRORATE THE ASSESSMENTS FOR THE CURRENT YEAR OF YOUR PURCHASE CORRECTLY OR YOU (THE FUTURE HOMEOWNER) WILL BE RESPONSIBLE FOR THE ENTIRE YEAR OF THE HOA ASSESSMENT ON THAT PROPERTY, AS THE HOA ASSESSMENT FOR EACH PROPERTY IS DUE AT THE END OF CYCLE YEAR - READ ABOVE OR READ OUR COVENANTS/BYLAWS FOR MORE INFO.
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ASSESSMENT YEAR 2025 BREAKDOWN - $600/YR:
$50 - JULY 2024
$50 - AUGUST 2024
$50 - SEPTEMBER 2024
$50 - OCTOBER 2024
$50 - NOVEMBER 2024
$50 - DECEMBER 2024
$50 - JANUARY 2025
$50 - FEBRUARY 2025
$50 - MARCH 2025
$50 - APRIL 2025
$50 - MAY 2025
$50 - JUNE 2025
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TOTAL: $600 - DUE JULY 1, 2025 - LATE IF PAID AFTER JULY 31, 2025.
ENFORCEMENT & FINES
FIND THE CODE VIOLATION FINE LIST PDF ON THE DOCS PAGE
CODE VIOLATIONS ENFORCEMENT PROCESS:
1. COURTESY NOTICE - WRITTEN OR VERBAL WITH TIME TO CURE. TIME STAMPED PHOTOS WILL BE RECORDED TO THE LOT FILE.
2. FINE 1 - ATTACHED TO PROPERTY ACCOUNT / HOMEOWNER WITH TIME TO CURE - TIME STAMPED PHOTOS WILL BE RECORDED TO THE LOT FILE. COMMUNICATION WILL BE ATTEMPTED AND / OR A NOTICE WILL BE MAILED AND EMAILED TO THE HOMEOWNER.
3. FINE 2 - ATTACHED TO PROPERTY ACCOUNT / HOMEOWNER WITH TIME TO CURE - TIME STAMPED PHOTOS WILL BE RECORDED TO LOT FILE. COMMUNICATION WILL BE ATTEMPTED AND / OR A NOTICE WILL BE MAILED AND EMAILED TO THE HOMEOWNER.
4. WEEKLY / MONTHLY FINES - THESE ARE DETERMINED ON A CASE BY CASE BASIS BY THE HOA BOARD - TIME STAMPED PHOTOS WILL BE RECORDED TO LOT FILE. COMMUNICATION WILL BE ATTEMPTED AND / OR A NOTICE WILL BE MAILED AND EMAILED TO THE HOMEOWNER.
5. LEGAL ENFORCEMENT - PLEASE READ THE COVENANTS / BYLAWS, AS THIS IS DETERMINED ON A CASE BY CASE BASIS BY THE HOA BOARD OF DIRECTORS AND POSSIBLY THE ACC.
ENFORCEMENT OF ASSESSMENTS / LIENS PROCESS:
1. A STATEMENT OF ACCOUNT WILL BE MAILED TO THE HOMEOWNER MONTHLY OR QUARTERLY IF THERE IS A AMOUNT DUE ON ANY ACCOUNT. LATE FEES WILL NOT PAUSE UNLESS YOU ARE ON A BOARD APPROVED PAYMENT PLAN.
2. IF AN ACCOUNT REMAINS UNPAID WITH NO COMMUNICATION OR PAYMENT PLAN IN PLACE, THE BOARD WILL DETERMINE ACTION - LEGAL ENFORCEMENT AND / OR LIEN - OR BOTH. PLEASE READ THE COVENANTS / BYLAWS OF THIS COMMUNITY ABOUT THIS AND OTHER HOA ENFORCEMENT PROCESSES. IF YOU OWE THE EQUAL TO 2 YEARS OF THE ANNUAL ASSESSMENT AMOUNT AND HAVE NO COMMUNICATION OF A PAYMENT PLAN ON THE RECORD - A AUTOMATIC LIEN WILL BE PLACED ON THE PROPERTY.
PLEASE COMMUNICATE ANY ISSUE WITH THE HOA BOARD TO AVOID ANY LEGAL ENFORCEMENT ACTIONS, AS WE ARE ALWAYS WILLING TO WORK WITH ALL HOMEOWNERS BUT YOU MUST UNDERSTAND THAT ALL ASSESSMENTS ARE REQUIRED TO BE PAID PROMPTLY AS PART OF THE HOMEOWNER RESPONSIBILITY OF LIVING IN THIS PRIVATE COMMUNITY.
NOTE:
AS A PRIVATE COMMUNITY, OUR ANNUAL ASSESSMENTS COVER THE EXPENSES INSIDE THE GATES, REQUIRED TO BE PAID BY ALL THE HOMEOWNERS OF THIS COMMUNITY - STREETS, STREET LIGHTS, GATES, SECURITY, LANDSCAPING, PHONE, CAMERA / GATE WIFI, ETC. PLEASE READ THE COVENANTS/ BYLAWS THOROUGHLY AND REQUEST A FINANCIAL STATEMENT FOR REFERENCE.
IMPORTANT:
PLEASE INFORM YOURSELF BY READING ALL PAST / CURRENT LETTERS, BULLETIN BOARD, & COMMUNICATION ON OUR COMMUNITY NEWS + READ OUR SECURITY & SAFETY PAGE.
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